In 1985, a group of local professionals recognized a need for the provision of services for the increasing number of older people living in Milford and the surrounding villages. Many of these people were living in isolation alone, perhaps with mobility problems or being looked after by a family member or unpaid carer. A day centre was founded in temporary accommodation at the Milford Scout Hut HQ, opening on two days a week.
After 12 years of searching and fundraising, a dedicated group of volunteers particularly Miss Hawkins who bequeathed her house, found a suitable site and the funds to finance it. Many of the original volunteers continue to support us today. In 1998, the doors of the new building were officially opened and it is now known as The Clockhouse. We recently celebrated our 30th anniversary in 2016.
The Clockhouse exists to provide a safe, sociable and stimulating environment for people over 50 years where they can associate with their peer group and take advantage of the wide range of services on offer. The Clockhouse is the operating name of Milford and Villages Day Centre, a registered charity and a company limited by guarantee, located in Milford but serving a community of nine villages and the surrounding areas.
Our building is owned and operated by the company and a Board of Trustees governs The Clockhouse in accordance with its Memorandum and Articles of Association. A full-time Manager and part-time staff manage day-to day operations supported by a team of dedicated volunteers. We are delighted to have Dame Penelope Keith as our President.
The Clockhouse enjoys a close relationship with EmployAbility, through whom we have one member of staff and we also work with young adults with learning difficulties through Surrey Heath Area Partnership for Education. We are also involved with young people through the National Citizens Service with local schools visiting at certain festival times in the year.
The Trustee Board
MAIN ROLES AND RESPONSIBILITIES OF THE TRUSTEE BOARD
The main duties of the Trustee Board as set out by the Charities Commission are to:
- Ensure the charity is carrying out its purposes for the public benefit
- Comply with the charity’s governing document and the law
- Act in the charity’s best interest
- Manage the charity’s resources responsibly
- Act with reasonable care and skill
- Ensure the charity is accountable
ADDITIONAL RESPONSIBILITIES OF THE TRUSTEE BOARD
- Determine mission and purpose
- Guard the ethos and values and determine the strategic plan
- Develop and implement a Business Plan
- Approve all policies including the overall H&S risk assessment
- Ensure all activities are within the law and within the charitable objects as set out in the governing documents
- Ensure accountability as required by law (to Charity Commission, Registrar of Companies, HMRC) and to others such as donors, beneficiaries, staff, volunteers and the general public, including the production of annual reports and accounts
- Plan to provide adequate resources for The Clockhouse to operate
- Recognise and respect the domain of staff responsibility
- Ensure the property, assets and other resources are protected and managed effectively and used only to meet the charitable objects
- Agree the annual budget and monitor operational and financial performance at Board meetings
- Authorise procedures for recruitment and remuneration of staff and for dealing with disciplinary matters
- Support the manager and review performance annually
- Meet as often as is necessary for the proper governance of The Clockhouse
Who We Are
The Trustee Board is formed by:
- Clive Webster – Chair
- Rachel Bray
- Alison Briscoe
- Dawn Davidsen
- Denise Murphy
- Dermot Coakley
- Robin Young
- Stefan Reynolds
- William Edwards